Festival Terms and Conditions

1. Event Holder
(a)    Bundaberg Regional Council (“Council”) is holding the Christmas Program between Friday, 1 and Sunday, 24 December 2023.
(b)    You (the “Event Holder”) agree to deliver an event (the “Event”) as part of the Christmas Program and on these terms.  
2. Ticketing
(a)    Event ticketing can be managed privately or by enlisting the Council ticketing. Whether managing tickets privately or Council, the official online program will link directly to your ticket sales platform.
(b)    Should you wish to utilise Council’s ticketing software, a ticketing setup fee of $158.00  (GST inclusive) per Event will apply. Please note that each transaction using Council’s ticketing software will incur a fee of $2.80. This is charged to the purchaser and is a once per transaction fee (not a per ticket fee). 
(c)    The Event Holder agrees to share participation numbers, postcodes and will distribute a survey following the Event.
3. Event Holder Benefits
(a)    As an Event Holder, you will benefit from:
       (i)    Inclusion in the official digital program with direct link to ticketing;
       (ii)    Exposure through the Christmas Program marketing and publicity program.
4. General Terms and Conditions
(a)    The Event Holder conducts the Event at its sole risk and Council accepts no liability to the Event Holder in connection with the Event.
(b)    Every legally operating business or group located within the Council boundary is eligible to apply to participate.
(c)    If the Event is unable to proceed due to COVID-19, Council will make all reasonable efforts to postpone the Event to a future date.
(d)    The coordination and operation of the Event is the responsibility of the Event Holder. Whilst Council will support and promote all events, it will bear no responsibility for the coordination, delivery, operation and/or success (financial or otherwise) of the Event conducted as part of the Christmas Program.
(e)    Council is responsible for the local and destination marketing* of the Christmas Program. Council holds no responsibility over the ticket sales of the Event or its successes. [*Destination marketing = targeted marketing campaign to a 400km radius [main markets; Brisbane, Gold Coast and Sunshine Coast, and regional councils up to Rockhampton].
(f)    The Event Holder indemnifies Council against:
       (i)    any claim by any person (including corporations) in respect of personal injury, disease, death or illness;
       (ii)    Any loss arising from the Event Holder’s breach of these terms and conditions;
       (iii)    Any claim in respect of loss to property; and
(iv)    Any loss arising from the Event Holder’s negligence or its employee’s negligence.
(g)    Event Holders must not publicly disparage, denigrate or criticise Council or the Christmas Program or use any form of publicity (including social media) to disparage, denigrate or criticise Council or the Christmas Program and may result in termination as an Event Holder.
(h)    If a dispute arises between the Event Holder and Council, it is expected that all parties will act in good faith to resolve the dispute as soon as possible.
(i)    The Event Holder must hold an appropriate Food Licence and comply with all conditions set within that Licence. The Event Holder must display the Licence at the event and provide Council with a copy with this submission.
(j)    The Event Holder must hold an appropriate Liquor Licence and comply with all conditions set within that Licence. The Event Holder must provide Council with a copy prior to the Event.
(k)    The Event Holder must hold current Public Liability insurance over to the amount of $20 million for the duration of the Event.  A copy of a current Certificate of Currency must be included with your application and be valid for the type of business being conducted at the Event.